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June 13, 2024 SHA Board Meeting Minutes

The Housing Authority of the City of Sanford, Florida
Minutes of the Board of Commissioners Meeting
June 13, 2024

I. Chair Melvin Philpot, call the monthly meeting to order at 2:05 pm.

II. Invocation and Pledge of Allegiance

Vice Chair Dan Ping led the Invocation and Pledge of Allegiance.

Meeting Attendance:

Roll Call:
Chair Melvin Philpot Present
Vice Chair Dan Ping Present
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Present (Late)
Commissioner Victoria Murphy Present
Commissioner Twila Roberts Present
Commissioner Jacalyn Williams Absent

III. PUBLIC APPEARANCES
None.

IV. APPROVAL OF MINUTES

  1. May 9, 2024

    Vice Chair Dan Ping made a motion, seconded by Commissioner Victoria Murphy, and carried that the Board approve the May 9, 2024, minutes of the Board of Commissioners' meeting. The Commissioners voted as follows.

    Roll Call:
    Chair Melvin Philpot Yes
    Vice Chair Dan Ping Yes
    Commissioner Brian Dodd Absent
    Commissioner Alvin Moore Yes
    Commissioner Victoria Murphy Yes
    Commissioner Twila Roberts Present
    Commissioner Jacalyn Williams Absent

  2. May 28, 2024

    Commissioner Victoria N. Murphy made a motion, seconded by Vice Chair Dan Ping, and carried that the Board approve the May 28, 2024, minutes of the Board of Commissioners meeting. The Commissioners voted as follows.

    Roll Call:
    Chair Melvin Philpot Yes
    Vice Chair Dan Ping Yes
    Commissioner Brian Dodd Absent
    Commissioner Alvin Moore Yes
    Commissioner Victoria Murphy Yes
    Commissioner Twila Roberts Yes
    Commissioner Jacalyn Williams Absent

V. FINANCIAL REPORT

Mr. Michael Simmons, Chief Financial Officer and Vice President of Administration, presented the financial report.

VI. CONSENT AGENDA

RESOLUTION NO.: 2024-02
Certification that the budget has been reviewed and approved and the Sanford Housing Authority does not compensate any individual employee for more than 100% of his or her time for fiscal year end 2025

A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Twila Robers, and carried, that the board approve Resolution 2024-02. The Commissioners voted as follows:

Roll Call:
Chair Melvin Philpot Yes
Vice Chair Dan Ping Yes
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Absent
Commissioner Victoria Murphy Yes
Commissioner Twila Roberts Yes
Commissioner Jacalyn Williams Absent

RESOLUTION NO.: 2024-03
Approving Fiscal Year End June 30, 2025, Operating Budget for Housing Authority of the City of Sanford, FL Owned Housing.

A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Twila Roberts, and carried that the board approve Resolution 2024-03. The Commissioner voted as follows:

Roll Call:
Chair Melvin Philpot Yes
Vice Chair Dan Ping Yes
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Absent
Commissioner Victoria Murphy Yes
Commissioner Twila Roberts Yes
Commissioner Jacalyn Williams Absent

RESOLUTION NO.: 2024-04
Adopting the Certification of Eligibility of Tenant Families for Fiscal Year End June 30, 2025.

A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Twila Roberts, and carried that the board approve Resolution 2024-04. The Commissioner voted as follows:

Roll Call:
Chair Melvin Philpot Yes
Vice Chair Dan Ping Yes
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Absent
Commissioner Victoria Murphy Yes
Commissioner Twila Roberts Yes
Commissioner Jacalyn Williams Absent

RESOLUTION NO.: 2024-05
PHA/IHA Board Resolution Approving Operating Budget

A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Twila Roberts, and carried that the board approve Resolution 2024-05. The Commissioner voted as follows:

Roll Call:
Chair Melvin Philpot Yes
Vice Chair Dan Ping Yes
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Absent
Commissioner Victoria Murphy Yes
Commissioner Twila Roberts Yes
Commissioner Jacalyn Williams Absent

RESOLUTION NO.: 2024-06
Authorizing the Adoption of a Significant Amendment to the Sanford Housing Authority 5-Year PHA Plan for FY 2020-2025

A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Twila Roberts, and carried that the board approve Resolution 2024-06. The Commissioner voted as follows:

Roll Call:
Chair Melvin Philpot Yes
Vice Chair Dan Ping Yes
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Absent
Commissioner Victoria Murphy Yes
Commissioner Twila Roberts Yes
Commissioner Jacalyn Williams Absent

RESOLUTION NO.: 2024-07
HUD Form 5007-CR "Annual Civil Rights Certification and Resolution."

A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Twila Roberts, and carried that the board approve Resolution 2024-07. The Commissioner voted as follows:

Roll Call:
Chair Melvin Philpot Yes
Vice Chair Dan Ping Yes
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Absent
Commissioner Victoria Murphy Yes
Commissioner Twila Roberts Yes
Commissioner Jacalyn Williams Absent

RESOLUTION NO.: 2024-08
Authorize Submission of an Application to the United States Department of Housing and Urban Development's Special Application Center (SAC) to Sell Vacant Land which was a Former Public Housing Site known as William Clark Court to the City of Sanford, Florida for the Development of Community Amenities.

A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Twila Roberts, and carried that the board approve Resolution 2024-08. The Commissioner voted as follows:

Roll Call:
Chair Melvin Philpot Yes
Vice Chair Dan Ping Yes
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Absent
Commissioner Victoria Murphy Yes
Commissioner Twila Roberts Yes
Commissioner Jacalyn Williams Absent

VII. NON-CONSENT AGENDA
None.

VIII. DISCUSSION ITEMS

  1. The Management Report was given and thoroughly discussed by Ayub Fleming.
  2. Discussion on William Clark Court Disposition application update; HUD Special Closing Operations (SAC) Closing operations July 1, 2024
  3. Ms. Bryant discussed the SHA tour with Lift Orlando on Friday, June 14, 2024
  4. Conferences:
    1. National Association of Housing and Redevelopment Officials (NAHRO) Summer
      Symposium Chicago, July 11-12, 2024
    2. FAHRO Conference August 20, 2024
    3. Housing and Development Law Institute (HDLI) Commissioner's Training Edgartown, MA September 5-6 or 8-9 or 12-13, 2024.
    4. NAHRO National Conference Orlando, FL September 26-28, 2024
    5. PHADA Commissioner's Conference Miami, FL January 5-8, 2025

IV. OLD BUSINESS
None.

X. NEW BUSINESS
None.

XI. ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned at 2:29 p.m.