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November 7, 2024 OHA Board Meeting Mintues

The Board of Commissioners of the Housing Authority of the City of Orlando, Florida (OHA) held its Board Meeting on Thursday, November 7, 2024. Chair Brooks called the meeting to order at 9:05 a.m. This is the second (2nd) meeting of the 2025 fiscal year.

I. PRESENT:
Vicki Brooks, Chair (2/0)
Brice Aikens, Esq., Vice Chair (1/1)
Brunilda Alfaro (2/0)
John Crossman (2/0)
Stephen Smith (2/0)

ABSENT:
Nancy Peed (0/2)

II. APPROVAL OF MINUTES FROM MEETINGS:

  1. July 18, 2024
    Vice Chair Brice Aikens motioned to approve the July 18, 2024 meeting minutes. Commissioner Stephen Smith seconded the motion, which was carried. The July 18, 2024 meeting minutes were approved.

  2. September 19, 2024 - Virtual Meeting
    The September 19, 2024 Minutes was tabled.

  3. October 17, 2024
    Commissioner Brunilda Alfaro motioned to approve the October 17, 2024 meeting minutes. Chair Brooks seconded the motion, which was carried. The October 17, 2024 meeting minutes were approved.

Note:
August 15, 2024 - No meeting
September 19, 2024 - The meeting was held virtually
October 17, 2024 - There was no quorum

III. FINANCIAL REPORT
Mr. Michael Simmons, Vice President and Chief Financial Officer, presented the Financial report.

IV. PUBLIC HEARING - MOVING TO WORK (MTW) PLAN AMENDMENT

  1. Open Public Hearing
    Chair Brooks opened the Public Hearing at 9:11 a.m. Ms. Vivian Bryant, Esq., informed the Board that the public hearing is for an amendment that the United States Department of Housing and Urban Development (HUD) requires OHA to implement. The public hearing held on October 17, 2024, was for the MTW Plan for fiscal year 2026.

    Ms. Kesha Brown, MTW Budget Analyst, presented the MTW Plan amendment.

  2. Close Public Hearing
    There was no comment. Chair Brooks closed the Public Hearing at 9:16 a.m.

V. PUBLIC APPEARANCES
There was no Public Appearance.

VI. RESOLUTIONS

CONSENT AGENDA
The Board of Commissioners acted upon the following consent agenda items through a single vote. Vice Chair Brice Aikens motioned to approve the Consent Agenda. Commissioner Brunilda Alfaro seconded
the motion. It was carried. The Board approved the Orlando Housing Authority Board of Commissioners' Consent Agenda.

  1. RESOLUTION NO.: 3783
    AUTHORIZING THE PRESIDENT/CEO TO CHARGE OFF COLLECTION LOSSES FOR PUBLIC HOUSING FROM MARCH 1, 2024, THROUGH AUGUST 31, 2024, RETROACTIVE TO SEPTEMBER 19, 2024

  2. RESOLUTION NO.: 3784
    AUTHORIZE THE APPROVAL OF A CHANGE ORDER NOT TO EXCEED ONE HUNDRED SEVEN THOUSAND EIGHT HUNDRED EIGHTY-FIVE DOLLARS ($107,885) FOR U.S. COATING SPECIALIST, LLC TO REPLACE THE ROOF AT LORNA DOONE APARTMENTS

  3. RESOLUTION NO.: 3785
    AUTHORIZING THE AMENDMENT OF SECTION 8.2: HOLIDAY OF THE ORLANDO HOUSING AUTHORITY'S PERSONNEL POLICY MANUAL TO INCLUDE THE STATE HOLIDAY TO COMMEMORATE THE TUSKEGEE AIRMEN

  4. RESOLUTION NO.: 3787
    APPROVAL AND AUTHORIZATION TO SUBMIT THE ORLANDO HOUSING AUTHORITY'S MOVING TO WORK YEAR 15 PLAN COVERING THE PERIOD APRIL 1, 2025, THROUGH MARCH 31, 2026, TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

NON-CONSENT AGENDA
Commissioner Smith requested that the following Resolution be pulled from the Consent Agenda for further discussion. Ms. Thelma Mungen, Assistant to the President/CEO, presented the Resolution.

  1. RESOLUTION NO.: 3786
    AUTHORIZE THE USE OF HUD-VASH ADDITIONAL ADMINISTRATIVE FEES IN THE AMOUNT OF $197,618 TO PROVIDE INCENTIVES TO SUPPORT THE HUD-VASH LANDLORD RECRUITMENT, LANDLORD RETENTION, HOUSING SEARCH, AND SECURITY DEPOSITS

VII. DISCUSSION ITEMS

  1. SETTLEMENT AGREEMENT - GWENDOLYN SHARDA BARRET VS. HOUSING AUTHORITY OF THE CITY OF ORLANDO, FL (OHA)
    The Board approved to accept the settlement agreement.

  2. COMMUNICATIONS NEW INITIATIVES
    Ms. Vivian Bryant, Esq., President/CEO presented the following initiatives. She stated that Public Relations is assisting OHA to keep the community updated.

    1. Establish a Call Response Center for Applicants
    2. Send Monthly Status Updates to approximately 20,000 Pre-Applicants for Public Housing.

  3. ADVOCACY
    Ms. Vivian Bryant, Esq. informed the Board of the following:

    1. Bipartisan Policy Center (BPC) Roundtable on Property Insurance and Housing Affordability October 29, 2024 - Congresswoman Val Demings
    2. Congressman Maxwell Frost Staff - Jason Henry
    3. Email communications with Senator Marco Rubio: David Swegle and Konstantina Vervitas
    4. Staff communication with developers of
      1. Housing for the unsheltered
        1. HUD VASH
        2. Rehab Hotel
      2.  Purchase offers
      3. Joint venture opportunities

  4. SEVENTH BOARD MEMBER UPDATE
    There is no update.

  5. PRESIDENT/CEO PERFORMANCE GOALS AND OBJECTIVES
    Ms. Vivian Bryant, Esq., presented the following goals and objectives:

    1. Ensure the well-being of Senior staff.
      Require Senior staff, i.e., 20 persons, to take at least one week, five consecutive days of vacation each calendar year.

    2. Technology Training for seven Department Heads.
      2 - Public Housing
      1 - Section 8/HCV
      2 - Admissions
      2 - Human Resources
      7 Total

    3. Department Executive/Succession Training Planning for the three Departments
      Section 8
      Public Housing
      Admissions

    4. Ensure all staff receive the cost of living increases based on inflation factor - Consumer Index
      (CPI)

    5. Have five local leadership training for Department Heads.

    6. Periodically update at least three public officials on OHA operations.

    7. Review processes to respond to inquiries.

  6. NOMINATION OF OFFICERS
    The nomination of officers was postponed due to a lack of quorum.

  7. CONFERENCES AND TRAVEL
    Ms. Vivian Bryant, Esq., President/CEO, informed the Board of the upcoming conferences.

  8. STRATEGIC PLANNING RETREAT UPDATE
    Ms. Vivian Bryant, Esq., presented the update.

  9. OPEN FORUM - ORLANDO HOUSING AUTHORITY COMMISSIONERS

    1. Vice Chair Aikens: How did the Orlando Housing Authority properties fare during the storm?

    2. Chair Brooks: Two units in Lake Mann that are sinking.

    3. Attorney Gilmore: Commissioner Crossman is connected and able to hear what is said in the meeting but is not able to access Teams.

VIII. OLD BUSINESS
None.

IX. NEW BUSINESS
None.

X. PRESIDENT/CEO'S REPORT
None.

XI. CHAIR'S REPORT
Chair Brooks did not have a report.

ADJOURNMENT
With no further business before the Board, the meeting adjourned at 9:48 a.m.