March 21, 2024 OHA Board Meeting Minutes

The Board of Commissioners of the Housing Authority of the City of Orlando, Florida (OHA) held its Board Meeting on Thursday, March 21, 2024, at 390 North Bumby Avenue, Orlando, FL 32803. Chair Brooks called the meeting to order at 2:04 pm. This is the fifth (5th) meeting of the 2024 fiscal year.

I. PRESENT:
Vicki Brooks, Chair (5/0)
Brice Aikens, Esq. (4/1)
Brunilda Alfaro (2/3)
John Crossman (5/0)
Nancy Peed (3/2)
Stephen Smith (5/0)

ABSENT:
None.

II. APPROVAL OF MINUTES FROM MEETING - February 15, 2024
Commissioner Aikens motioned to approve the January 18, 2024 meeting minutes. Commissioner Smith seconded the motion, which was carried. The Board approved the Orlando Housing Authority Board of Commissioners' meeting minutes.

III. FINANCIAL REPORT
Mr. Michael Simmons, Chief Financial Officer, presented the following reports: the Financial Report, the Moving to Work Compliance, and the Waiting List Impact of COVID-19 Reports.

IV. PUBLIC APPEARANCES
None.

V. RESOLUTIONS

CONSENT AGENDA
The Board of Commissioners acted upon the following consent agenda items through a single vote. Commissioner Aikens motioned to approve the Consent Agenda. Commissioner Smith seconded the motion, which was carried. The Board approved the Orlando Housing Authority Board of Commissioners' Consent Agenda.

The Board adopted the Resolutions as introduced, read, and discussed.

1. RESOLUTION NO.: 3773
   APPROVING FISCAL YEAR-END 2025 OPERATING BUDGET FOR OHA-OWNED HOUSING
   
   
2. RESOLUTION NO.: 3774
   CERTIFICATION THAT THE BUDGET HAS BEEN REVIEWED AND APPROVED AND THE ORLANDO HOUSING AUTHORITY DOES NOT COMPENSATE ANY INDIVIDUAL EMPLOYEE FOR MORE THAN 100% OF HIS OR HER TIME FOR FISCAL YEAR END 2025
   
   
3. RESOLUTION NO.: 3775
   ADOPTING THE CERTIFICATION OF ELIGIBILITY OF TENANT FAMILIES FOR FISCAL YEAR 2025
   
   
4. RESOLUTION NO.: 3776
   PHA BOARD RESOLUTION APPROVING OPERATING BUDGET
   
   
5. RESOLUTION NO.: 3778
   AUTHORIZING THE PRESIDENT/CEO TO EXECUTE AN AGREEMENT TO REPLACE THE ROOF AT LORNA DOONE APARTMENTS

NON-CONSENT AGENDA
Commissioner Peed requested that the following Resolution be pulled from the Consent Agenda for discussion. Ms. Deborah Council, Assistant to the President/CEO, presented the Resolution. After a thorough discussion, Commissioner Peed motioned to approve the Resolution. Commissioner Aikens seconded the motion, which was carried.

F. RESOLUTION NO.: 3777
AUTHORIZING THE PRESIDENT/CEO TO CHARGE OFF COLLECTION LOSSES FOR PUBLIC HOUSING FOR THE PERIOD OF SEPTEMBER 1, 2023 TO FEBRUARY 29, 2024

VI. DISCUSSION ITEMS

1. INITIATIVES TO IMPACT HOMELESSNESS
   Ms. Thelma Mungen, Assistant to the President/CEO, presented the report.
   
   
2. WEST OAKS APARTMENTS UPDATE
   Mr. Ayub Fleming, Asset Development Program Manager, presented an update on West Oaks Apartments.
   
   
3. ANTIOCH MANOR APARTMENTS UPDATE
   Mr. Ayub Fleming, Asset Development Program Manager, presented an update on Antioch Manor Apartments.
   
   
4. SANFORD HOUSING AUTHORITY UPDATE
   Mr. Ayub Fleming, Asset Development Program Manager, presented an update on Sanford Housing Authority (SHA).
   
   
5. CONFERENCES
   Vivian Bryant, President/CEO, discussed the upcoming conferences.
   
   
6. STRATEGIC PLANNING RETREAT
   Ms. Vivian Bryant, Esq., President/CEO, provided an update on the Strategic Planning.
   
   
7. BYLAWS
   Atty. Ricardo Gilmore, Esq., OHA's General Counsel, discussed the Bylaws.
   
   
8. ANNUAL CONFLICT OF INTEREST FORM FOR BOARD MEMBERS
   Atty. Gilmore discussed the difference in the Code of Ethics for the Orlando Housing Authority employees and the Board of Commissioners. He stated that the forms will be circulated before the next Board meeting.
   
   
9. OPEN FORUM - ORLANDO HOUSING AUTHORITY COMMISSIONERS
   No Comments
   
   
10. PRESIDENT/CEO PERFORMANCE EVALUATION
    The President/CEO Performance Evaluation will be postponed until the next Board meeting.

VII. OLD BUSINESS
None.

VIII. NEW BUSINESS
Commissioner Smith asked if the folks attending virtually could be asked to identify themselves. Atty. Ricardo Gilmore stated that we cannot require attendees to introduce themselves. Commissioner Aikens added that if an attendee requests to speak at the Board meeting, we can ask for their information.

IX. PRESIDENT/CEO'S REPORT

Ms. Bryant discussed the following:

1. The city council meeting presentation handout,
2. Atty. Ricardo Gilmore provides training to the Board of Commissioners,
3. The Sanford Housing Authority's Somerset Landing's Grand Opening on April 11, 2024, and
4. The Moving to Work Conference in Washington, DC, April 2-4, 2024. Ms. Bryant will introduce one of the guest speakers at the conference, Mr. Richard Monocchio, HUD's Principal Deputy Assistant Secretary.

X. CHAIR'S REPORT
Chair Brooks stated that she was proud of the information provided and the importance of being a high-performing agency. The credit goes to the Board and staff of the Orlando Housing Authority.

ADJOURNMENT
With no further business before the Board, the meeting adjourned at 3:41 p.m.