June 20, 2024 OHA Board Meeting Minutes

The Board of Commissioners of the Housing Authority of the City of Orlando, Florida (OHA) held its Board Meeting on Thursday, June 20, 2024, at 390 North Bumby Avenue, Orlando, FL 32803. Chair Brooks called the meeting to order at 2:01 pm. This is the seventh (7th) meeting of the 2024 fiscal year.

I. PRESENT:
Vicki Brooks, Chair (7/0)
Brice Aikens, Esq. (6/1)
Brunilda Alfaro (4/3)
John Crossman (7/0)
Stephen Smith (7/0)

ABSENT:
Nancy Peed (4/3)

II. APPROVAL OF MINUTES FROM MEETING - April 18, 2024
Commissioner Bruni Alfaro motioned to approve the April 18, 2024 meeting minutes. Commissioner Brice Aikens seconded the motion, which was carried. The Board approved the Orlando Housing Authority Board of Commissioners' meeting minutes.

III. FINANCIAL REPORT
Mr. Michael Simmons, Vice President, and Chief Financial Officer, presented the Financial, Moving to Work Compliance, and OHA Waiting List Impact reports.

IV. PUBLIC APPEARANCES
There was one Public Appearance - Mr. Jonathan Blount.

V. RESOLUTIONS

CONSENT AGENDA
The Board of Commissioners acted upon the following consent agenda items through a single vote. Commissioner Brice Aikens motioned to approve the Consent Agenda. Commissioner Bruni Alfaro seconded the motion, which was carried. The Board approved the Orlando Housing Authority Board of Commissioners' Consent Agenda.

The Board adopted the Resolutions as introduced, read, and discussed.

1. RESOLUTION NO.: 3780
   AUTHORIZING THE PRESIDENT/CEO TO EXECUTE AN AGREEMENT FOR TERMITE DAMAGE REPAIRS TO BUILDING 44 AT REEVES TERRACE APARTMENTS RETROACTIVE MAY 16, 2024
   
   
2. RESOLUTION NO.: 3781
   AUTHORIZE THE AMENDMENT TO CHAPTER 4 OF THE SECTION 8 HOUSING CHOICE PROJECT-BASED VOUCHER PROGRAM ADMINISTRATIVE PLAN TO INCLUDE A PREFERENCE FOR SEVEN (7) REFERRALS FROM THE HOMELESS SERVICES NETWORK (HSN) OF CENTRAL FLORIDA FOR SOMERSET LANDINGS FOR ORLANDO HOUSING AUTHORITY'S PROJECT-BASED VOUCHER PROGRAM RETROACTIVE MAY 16, 2024
   
   
3. RESOLUTION NO.: 3782
   AUTHORIZATION TO ADOPT THE REVISED ORLANDO HOUSING AUTHORITY POLICY SUPPLEMENT NUMBER 33 STATEMENT OF THE PROCUREMENT POLICY

NON-CONSENT AGENDA
None

VI. DISCUSSION ITEMS

1. INITIATIVES TO IMPACT HOMELESSNESS
   Ms. Thelma Mungen, Assistant to the President/CEO, presented the report.
   
   
2. WEST OAKS APARTMENTS UPDATE
   Mr. Ayub Fleming, Vice President and Asset Development Program Manager, presented an update on West Oaks Apartments.
   
   
3. ANTIOCH MANOR APARTMENTS UPDATE
   Mr. Ayub Fleming, Vice President and Asset Development Program Manager, presented an update on Antioch Manor Apartments.
   
   
4. SANFORD HOUSING AUTHORITY UPDATE
   Mr. Ayub Fleming, Vice President and Asset Development Program Manager, presented an update on the Sanford Housing Authority (SHA).
   
   
5. HURRICANE PREPAREDNESS
   Ms. Bryant asked the Board to postpone the presentation until the next meeting. Commissioner Nancy Peed, who requested that OHA provide a presentation on hurricane preparedness, was not present at the June 20, 2024 meeting.
   
   
6. OHA SAFETY AND SECURITY STRATEGIES, INCLUDING HUD BARRIERS TO PUBLIC HOUSING
   Ms. Deborah Council, Assistant to the President/CEO, presented the Safety and Security Strategies to OHA's public housing sites.
   
   
7. GENERAL COUNSEL UPDATE
   Attorney Gilmore discussed the following:
   
   1. Conflict of Interest and Code of Conduct
   2. Bylaws - Consistency with HUD and State Requirement
   
   Ms. Bryant asked if Attorney Gilmore could schedule another Commissioners' Training.
   
   
8. CONFERENCES AND TRAVEL
   Vivian Bryant, President/CEO, discussed the upcoming conferences.
   
   Chair Vicki Brooks encouraged the Board to attend conferences.
   
   Commissioner Bruni Alfaro congratulated Commissioner Stephen Smith on being a presenter at the National Coalition for Homeless Veterans (NCHV) National Conference in Washington, DC.
   
   
9. STRATEGIC PLANNING RETREAT
   Ms. Vivian Bryant, Esq., President/CEO, provided an update on the Strategic Planning.
   
   
10. OPEN FORUM - ORLANDO HOUSING AUTHORITY COMMISSIONERS
    Commissioner Smith stated the following:
    
    1. The former OHA Board Chair, Ed Carson, is still on the OHA's website.
    2. OHA should add a language on its website regarding Veterans.
       
       
11. OHA TRAVEL POLICY
    Mr. Michael Simmons presented the OHA's travel policy.
    
    
12. CEO PERFORMANCE GOALS
    Attorney Gilmore presented the CEO Performance Goals. The Board approved them as submitted. Commissioner Bruni Alfaro made the motion, seconded by Commissioner Brice Aikens.

VII. OLD BUSINESS
None.

VIII. NEW BUSINESS
None.

IX. PRESIDENT/CEO'S REPORT

Ms. Bryant discussed the following:

1. Tour of Orlando Housing Authority and Sanford Housing Authority - June 14, 2024,
2. The Florida Bar Conference in Orlando, FL, June 18, 2024, and
3. Meeting with Mayor Byer on June 28, 2024.

X. CHAIR'S REPORT
None.

ADJOURNMENT
With no further business before the Board, the meeting adjourned at 3:07 p.m.