June 08, 2023 SHA Board Meeting Minutes

The Housing Authority of the City of Sanford, Florida
Minutes of the Board of Commissioners' Meeting
June 8, 2023

I. The monthly meeting was called to order at 2:00 p.m. by Chair Melvin Philpot.

II. Invocation and Pledge of Allegiance

Vice-Chair Dan Ping led the Invocation and Pledge of Allegiance.

Meeting Attendance:

Roll Call:
Chair Melvin Philpot Present
Vice Chair Dan Ping Present
Commissioner Brian Dodd Absent
Commissioner Alvin Moore Present
Commissioner Victoria Murphy Present
Commissioner Twila Roberts Absent
Commissioner Jacalyn Williams Absent

III. PUBLIC APPEARANCES
NONE.

IV. PUBLIC HEARING
Chair Philpot opens the Public Hearing. Ms. Gaile Plowden, Assistant President/CEO presented the Annual 5-Year Plan. There were no questions and comments. Chair Philpot closed the Public Hearing.

V. APPROVAL OF MINUTES

1. April 20, 2023
   A motion was made by Commissioner Victoria Murphy, seconded by Vice-Chair Dan Ping, and carried, that the board approve the April 20th, 2023 minutes of the Board of Commissioner's meeting. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Brian Dodd Absent
   Commissioner Alvin Moore Yes
   Commissioner Victoria Murphy Yes
   Commissioner Twila Roberts Absent
   Commissioner Jacalyn Williams Absent
   
   
2. May 11, 2023
   The May 11, 2023 Board Meeting Minutes was tabled.

VI. FINANCIAL REPORT
Mr. Michael Simmons, Chief Financial Officer and Vice President of Administration presented the Financial report.

VII. RESOLUTIONS

CONSENT AGENDA

1. RESOLUTION NO.: 2023-03
   CERTIFICATION THAT THE BUDGET HAS BEEN REVIEWED AND APPROVED THAT THE SANFORD HOUSING AUTHORITY DOES NOT COMPENSATE ANY INDIVIDUAL EMPLOYEE FOR MORE THAN 100% OF HIS OR HER TIME FOR FISCAL YEAR END 2024
   
   A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Victoria Murphy, and carried, that the board approve Resolution 2023-03. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Brian Dodd Absent
   Commissioner Alvin Moore Yes
   Commissioner Victoria Murphy Yes
   Commissioner Twila Roberts Absent
   Commissioner Jacalyn Williams Absent
   
   
2. RESOLUTION NO.: 2023-04
   APPROVING FISCAL YEAR END JUNE 30, 2024 OPERATING BUDGET FOR HOUSING AUTHORITY OF THE CITY OF SANFORD, FL OWNED HOUSING
   
   A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Victoria Murphy, and carried, that the board approve Resolution 2023-04. The Commissioner voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Brian Dodd Absent
   Commissioner Alvin Moore Yes
   Commissioner Victoria Murphy Yes
   Commissioner Twila Roberts Absent
   Commissioner Jacalyn Williams Absent
   
   
3. RESOLUTION NO. 2023-05
   ADOPTING THE CERTIFICATION OF ELIGIBILITY OF TENANT FAMILIES OF FISCAL YEAR END JUNE 2024
   
   A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Victoria Murphy, and carried, that the board approve Resolution 2023-05. The Commissioner voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Brian Dodd Absent
   Commissioner Alvin Moore Yes
   Commissioner Victoria Murphy Yes
   Commissioner Twila Roberts Absent
   Commissioner Jacalyn Williams Absent
   
   
4. RESOLUTION NO. 2023-06
   PHA/IHA BOARD RESOLUTION APPROVING OPERATING BUDGET
   
   A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Victoria Murphy, and carried, that the board approve Resolution 2023-06. The Commissioner voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Brian Dodd Absent
   Commissioner Alvin Moore Yes
   Commissioner Victoria Murphy Yes
   Commissioner Twila Roberts Absent
   Commissioner Jacalyn Williams Absent
   
   
5. RESOLUTION NO. 2023-07
   HUD FORM 5007-CR CIVIL RIGHTS CERTIFICATION
   
   A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Victoria Murphy, and carried, that the board approve Resolution 2023-07. The Commissioner voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Brian Dodd Absent
   Commissioner Alvin Moore Yes
   Commissioner Victoria Murphy Yes
   Commissioner Twila Roberts Absent
   Commissioner Jacalyn Williams Absent
   
   
6. RESOLUTION NO. 2023-08
   AUTHORIZED SUBMISSION OF AN APPLICATION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT'S (HUD) SPECIAL APPLICATIONS CENTER (SAC) TO SELL SANFORD HOUSING AUTHORITY'S WILLIAM CLARK COURT TO THE CITY OF SANFORD, FLORIDA FOR THE DEVELOPMENT OF COMMUNITY AMENITIES
   
   A motion was made by Vice-Chair Dan Ping, seconded by Commissioner Victoria Murphy, and carried, that the board approve Resolution 2023-08. The Commissioner voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Brian Dodd Absent
   Commissioner Alvin Moore Yes
   Commissioner Victoria Murphy Yes
   Commissioner Twila Roberts Absent
   Commissioner Jacalyn Williams Absent

VIII. NON-CONSENT AGENDA
NONE

IX. DISCUSSION ITEMS

1. Management Report
   The Management Report was presented and thoroughly discussed by Mr. Ayub Fleming,
   
   Mr. Mike Julian, OHA's Section 3 Coordinator, provided information on HUD Section 3.
   
   
2. Election of Officers
   The Board Chair and Vice Chair were nominated, and a slate voting was held. It was moved by Commissioner Victoria Murphy, seconded by Commissioner Alvin Moore and carried, that the Board approved the election of Chair Melvin Philpot and Vice Chair Dan Ping as Board Chair and Vice Chair, respectively. The Board voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Brian Dodd Absent
   Commissioner Alvin Moore Yes
   Commissioner Victoria Murphy Yes
   Commissioner Twila Roberts Absent
   Commissioner Jacalyn Williams Absent

X. OLD BUSINESS
NONE

XI. NEW BUSINESS
NONE

XII. ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned at 3:07 p.m