June 25, 2020 SHA Board Meeting Minutes

The Housing Authority of the City of Sanford, Florida
Minutes of the Board of Commissioners' Annual Meeting
June 25, 2020

I. The Annual meeting was called to order at 2:20 p.m. by Chair Philpot. The meeting was a virtual meeting via Team because of COVID-19.

II. Invocation and Pledge of Allegiance
Commissioner Roberts led the Invocation and Pledge of Allegiance.

Attorney Gilmore gave a statement about holding board meetings telephonically from Florida Governor Ron DeSantis.
Meeting Attendance:
Roll Call:
Chair Melvin Philpot - Present
Vice Chair Twila Roberts - Present
Commissioner Dan Ping - Present
Commissioner Victoria Murphy - Present
Commissioner Jacalyn Williams - Absent

III. Public Appearances - None

IV. Approval of Minutes from Meetings:

1. May 14, 2020
   A motion was made by Commissioner Ping, seconded by Commissioner Murphy, and carried, that the board approve the May 14, 2020 minutes of the Board of Commissioners' meeting. The Commissioners voted as follows:
   
   • Roll Call:
     Chair Melvin Philpot - Yes
     Vice Chair Twila Roberts - Yes
     Commissioner Dan Ping - Yes
     Commissioner Victoria Murphy - Yes
     Commissioner Jacquelyn Williams - Absent
     
     
2. Approval of Minutes from Meeting of May 29, 2020
   A motion was made by Commissioner Murphy, seconded by Commissioner Roberts, and carried, that the board approve the May 29, 2020 minutes of the Board of Commissioners' meeting. The Commissioners voted as follows:
   
   • Roll Call:
     Chair Melvin Philpot - Yes
     Vice Chair Twila Roberts - Yes
     Commissioner Dan Ping - Yes
     Commissioner Victoria Murphy - Yes
     Commissioner Jacquelyn Williams - Absent

V. Financial Report
Michael Simmons, Chief Financial Officer (CFO) thoroughly discussed the financial report of the Sanford Housing Authority (SHA). All questions asked by SHA Board members were discussed and answered.

VI. Resolutions

CONSENT AGENDA
A. Resolution No.: 2020-6
Certification that the Budget has been Reviewed and Approved and the Sanford Housing Authority Does Not Compensate any Individual Employee for more than 100% of His or Her Time for Fiscal Year End 2021
B. Resolution No.: 2020-7
Approving Fiscal Year End June 30, 2021 Operating Budget for Housing Authority of the City of Sanford, FL Owned Housing
C. Resolution No.: 2020-8
Adopting the Certification of Eligibility of Tenant Families for Fiscal Year End June 30, 2021
D. Resolution No.: 2020-9
PHA/IHA Board Resolution Approving Operating Budget
E. Resolution No.: 2020-10
Authorizing the Submission of a Disposition Application to the United States Department of Housing and Urban Development (HUD) for Monroe Landings, Formerly Known as Lake Monroe Terrace, for Redevelopment by Wendover Housing Partners, LLC and to Remove the Declaration of Trust from the Site
F. Resolution No.: 2020-11
Authorizing the Submission of a Mixed Finance Application to the United States Department of Housing and Urban Development (HUD) for Monroe Landings, Formerly Known as Lake Monroe Terrace, for Redevelopment by Wendover Housing Partners, LLC

Approval of Consent Agenda
A motion was made by Commissioner Ping, seconded by Commissioner Murphy, and carried, that the Board approve the Consent Agenda. The Commissioners voted as follows:

Roll Call:
Chair Melvin Philpot - Yes
Vice Chair Twila Roberts - Yes
Commissioner Dan Ping - Yes
Commissioner Victoria Murphy - Yes
Commissioner Jacquelyn Williams - Absent

NON-CONSENT AGENDA
G. Resolution No. 2020-12
Authorizing to Implement a Right to Return Policy for Georgetown Square, Formerly Known as Redding Gardens, for Residents that Were Displaced Utilizing the Capital Fund from the United States Department of Housing and Urban Development (HUD)

Approval of Non-Consent Agenda
A motion was made by Commissioner Ping, seconded by Commissioner Murphy, and carried, that the Board approve Resolution Number 2020-12. The Commissioners voted as follows:

Roll Call:
Chair Melvin Philpot - Yes
Vice Chair Twila Roberts - Yes
Commissioner Dan Ping - Yes
Commissioner Victoria Murphy - Yes
Commissioner Jacquelyn Williams - Absent

VII. Discussion Items/Management Report
The Management Report was thoroughly discussed by Ayub Fleming. All questions by the SHA board were answered.

VIII. Old Business

A. Election of Officers
1. Chairman of the Board Election
Commissioner Murphy nominates Melvin Philpot for the position of Chairman.
Commissioner Ping nominates Melvin Philpot for the position of Chairman.

Roll Call:
Chair Melvin Philpot - Yes
Vice Chair Twila Roberts - Yes
Commissioner Dan Ping - Yes
Commissioner Victoria Murphy - Yes
Commissioner Jacquelyn Williams - Absent

2. Vice Chair Election
Commissioner Ping nominates Twila Roberts as the Vice Chairman. Twila Roberts declines the position. Ping nominates Victoria Murphy as the Vice Chairman. Victoria Murphy declines the position. Twila Roberts nominates Dan Ping as Vice Chairman. Victoria Murphy nominates Dan Ping as Vice Chair.

Roll Call:
Chair Melvin Philpot - Yes
Vice Chair Twila Roberts - Yes
Commissioner Dan Ping - Yes
Commissioner Victoria Murphy - Yes
Commissioner Jacquelyn Williams - Absent

IX. New Business - None

X. Public Appearances - None

Adjournment
There being no further business to come before the Board, the meeting was adjourned at 2:49.