OHA Board of Commissioners Meeting Minutes January 16, 2025 OHA Board Meeting Minutes 2020 OHA Board of Commissioners Meeting Minutes 2021 OHA Board of Commissioners Meeting Minutes 2022 OHA Board of Commissioners Meeting Minutes 2023 OHA Board of Commissioners Meeting Minutes 2024 OHA Board of Commissioners Meeting Minutes

January 16, 2025 OHA Board Meeting Minutes

The Board of Commissioners of the Housing Authority of the City of Orlando, Florida (OHA) held its Board Meeting on Thursday, January 16, 2025. Chair Brooks called the meeting to order at 2:04 p.m. This is the third (3rd) meeting of the 2025 fiscal year. The meeting lasted two (2) hours and twenty-five (25) minutes.

I. PRESENT:
Vicki Brooks, Chair (3/0)
Brice Aikens, Esq., Vice Chair (2/1)
Brunilda Alfaro, Commissioner (3/0)
Nancy Peed, Commissioner (1/2)
Sascha Rizzo, Commissioner (2/0)
Stephen Smith, Commissioner (3/0)

ABSENT:
John Crossman, Commissioner (2/1)

II. APPROVAL OF MINUTES:

September 19, 2024 - Virtual Meeting
Vice Chair Brice Aikens motioned to approve the September 19, 2024, virtual meeting minutes. Commissioner Nancy Peed seconded the motion, which was carried. The September 19, 2024, meeting minutes were approved.
November 7, 2024
Vice Chair Brice Aikens motioned to approve the September 19, 2024 meeting minutes. Commissioner Stephen Smith seconded the motion, which was carried. The November 7, 2024, meeting minutes were approved.
December 16, 2024 - Special Board Meeting
Vice Chair Brice Aikens motioned to approve the December 16, 2024, Special Board meeting minutes. Commissioner Nancy Peed seconded the motion, which was carried. The December 16, 2024, Special Board meeting minutes were approved.

The note below explains why the approval of the September 19, 2024 minutes is in the January 16, 2025 meeting.

Note:
- October 17, 2024 - There was no quorum
- November 7, 2024 - The minutes were tabled.

III. FINANCIAL REPORT
Mr. Michael Simmons, Vice President of Administration and Chief Financial Officer, presented the following reports:

Financial report
Moving to Work Compliance Report
Orlando Housing Authority (OHA) Waiting List Impact Report
Capital Improvements Report

IV. PUBLIC APPEARANCES
There was no Public Appearance

V. RESOLUTIONS

CONSENT AGENDA
None.

NON-CONSENT AGENDA

RESOLUTION NO.: 3787
AUTHORIZATION TO ISSUE A CONTRACT TO THE QUALIFIED OFFEROR(S) FOR FINANCIAL ADVISORY SERVICES

Ms. Gaile Plowden, Orlando Housing Authority's Assistant President/CEO, presented the Resolution. Commissioner Nancy Peed motioned to approve Resolution No. 3787. Commissioner Sascha Rizzo seconded the motion, and it was carried. The Board approved Resolution No. 3787.
PROPOSED RESOLUTION NO.: 111625-B
ADOPT BYLAWS FOR THE HOUSING AUTHORITY OF THE CITY OF ORLANDO, FLORIDA

Attorney Ricardo Gilmore, Esq., Orlando Housing Authority's Legal Counsel, presented the proposed Resolution. After a thorough discussion, the Board agreed to present the Resolution for approval at the next meeting. Attorney Gilmore will modify the Bylaws based on the Board of Commissioners' comments and suggested changes.
RESOLUTION NO.: 3788
AUTHORIZING THE AWARD OF A CONTRACT TO INSTALL A FENCE AT THE VACANT PUBLIC HOUSING SITE FORMERLY KNOWN AS GRIFFIN PARK APARTMENTS

Mr. Paul Holmquist, Orlando Housing Authority's Technical Director, presented the Resolution. Commissioner Sascha Rizzo motioned to approve the Resolution. Commissioner Brice Aikens seconded the motion, and it was carried. The Board approved Resolution No. 3788.

VII. DISCUSSION ITEMS

REPORT ON INITIATIVES THAT IMPACT HOMELESSNESS AND VETERANS
Ms. Thelma Mungen, Orlando Housing Authority's Assistant to the President/CEO, presented the report.
WEST OAKS APARTMENTS REPORT
Mr. Ayub Fleming, Orlando Housing Authority's Vice President of Operations, presented the report.
ANTIOCH MANOR APARTMENTS REPORT
Mr. Ayub Fleming, Orlando Housing Authority's Vice President of Operations, presented the report.
SANFORD HOUSING AUTHORITY MANAGEMENT REPORT
Mr. Ayub Fleming, Orlando Housing Authority's Vice President of Operations, presented the report.
ANNUAL CONFLICT OF INTEREST AND ETHICS SURVEY
Ms. Vivian Bryant, Esq., President/CEO, informed the Board that HUD requires housing authority board members to acknowledge actual or apparent conflicts of interest. The survey will be sent to Board members.
COMMUNICATIONS NEW INITIATIVES
Ms. Vivian Bryant, Esq., President/CEO, presented the following initiatives.
1. Establish a Call Response Center for Applicants
2. Send Monthly Status Updates to approximately 20,000 Pre Applicants for Public Housing.
3. Establish a new telephone system incorporating Artificial Intelligence technology. Commissioner Sascha Rizzo asked for a copy of the a OHA Staff Return Call Log.
ADVOCACY
Ms. Vivian Bryant, Esq. informed the Board of the following:
1. Bipartisan Policy Center (BPC) Roundtable on Property Insurance and Housing Affordability October 29, 2024 - Congresswoman Val Demings
2. Congressman Maxwell Frost Staff - Jason Henry
3. Email communications with Senator Marco Rubio: David Swegle and Konstantina Vervitas
4. Staff communication with developers of
  1. Housing for the unsheltered
    1. HUD VASH
    2. Rehab Hotel
5. Quarterly meetings with the City of Orlando Mayor Dyer.
  1. Commissioner Sascha Rizzo requested that Ms. Bryant contact PHADA or NAHRO and invite them to present on Legislative Updates to the Board.
  2. Commissioner Nancy Peed shared information about the PHADA Commissioners' conference she recently attended.
  3. Attorney Ricardo Gilmore, Esq., OHA General Counsel, will send information to the Board regarding potential HUD priorities the next administration may implement.
CONFERENCES AND TRAVEL
Ms. Vivian Bryant, Esq., President/CEO, informed the Board of the following upcoming conferences:
1. NAHRO Washington Conference
  Washington, DC
  March 10-12, 2025
2. PHADA Annual Convention
  Seattle, Washington
  May 13-16, 2025
3. National Coalition for Homeless Veterans (NCHV)
  Washington, DC
  May 27-30, 2025
STRATEGIC PLAN
Ms. Vivian Bryant, Esq., President/CEO, provided a narrative of the Draft Strategic Plan document prepared by EJP Consultants. Commissioner Sascha Rizzo asked OHA Staff to complete the process and add quantifiable objectives to the Strategic Plan.
OPEN FORUM
1. Commissioner Stephen Smith informed the Board that his term expires on January 31, 2025 and he did want to be considered for an additional term.
2. Vice Chair Brice Aikens talked about the Orlando Business Journal article.
PRESIDENT/CEO PERFORMANCE GOALS AND OBJECTIVES
Ms. Vivian Bryant, Esq., presented the following goals and objectives:
1. Ensure the well-being of Senior staff.
  Require Senior staff, i.e., 20 persons, to take at least one week, five consecutive days of vacation each calendar year.
2. Technology Training for seven Department Heads.
  2 - Public Housing
  1 - Section 8/HCV
  2 - Admissions
  2 - Human Resources
  7 Total
3. Department Executive/Succession Training Planning for the three Departments
  - Section 8
  - Public Housing
  - Admissions
4. Ensure all staff receive the cost of living increases based on inflation factor - Consumer Index
5. Have five local leadership training for Department Heads.
6. Periodically update at least three public officials on OHA operations.
7. Review processes to respond to inquiries.

VIII. OLD BUSINESS
None.

IX. NEW BUSINESS
None.

X. PRESIDENT/CEO'S REPORT

Ms. Vivian Bryant, Esq., President/CEO, discussed the following:

The Public Housing Authorities Directors Association (PHADA) Conference she recently attended in Miami, FL on January 5-9, 2025.
The HUD NSpire Inspections of the following public housing properties: MeadowLake Apartments, Lorna Doone Apartments, Ivey Lane Homes, and The Landings at Carver Park.

XI. CHAIR'S REPORT
Chair Brooks did not have a report.

ADJOURNMENT
With no further business before the Board, the meeting adjourned at 4:29 p.m.